Using F8 for Word Highlighting

In Word (all versions), the  F8 is one handy little key:

  • pressed twice, it selects the word around (or touching) the cursor
  • pressed three times it selects the whole sentence the cursor is sitting in
  • pressed four times it selects the whole paragraph the cursor is sitting in
  • pressed five times, it selects the whole document.
  • Select odd amounts: position the cursor where you wish to begin, press F8 and then use the cursors to extend the selection.
  • To escape from selecting selecting mode, press the Esc key.
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Generating Symbols and Bullets

Thanks to the lovely Barbara Stapleton who I work with,  here is a document with how to generate various symbols and bullets.  You can use this in all Microsoft products as well as online in places such as Facebook.

Generating Symbols

☺☺☺ ♥ ♥ ♥ ♣ ♣


My other buddy..the F4 key

F4 is the repeater key.  That means if you press F4 after performing an action it will quickly repeat it

For example, if you bold something then move to piece of text and press F4, bold is activated on that text, you could keep moving through the document and continually pressing F4 for more bold.  If you then decide to do something different –  for example change linespacing to 1.5, then move to another section of the document and press F4 again, this time it invokes 1.5 linespacing (having forgotten about the bold!)  You may not want to use with simple things like bolding, but it is useful for a command that requires you to burrow down into menus (say like double underline, or subscript).

F4 ‘remembers’ and repeats your last action until you move on and do something else and works in Word, Excel and PowerPoint.

Who knew F4 could be so helpful!


The Mouseless Right Click

I did not know this – thanks to WorldStart, here is a clever way to ‘right click’ using the keyboard!

Read more…


Keyboard Shortcuts for Font Sizes

Here are two sets of key combinations for increasing and decreasing font size in various Microsoft Office programs—including Word, Outlook, PowerPoint and Publisher – but not Excel.

Set One

This first set will increase or decrease font by the increments listed in the font size list on the toolbar/Ribbon.

Ctrl + Shift + > will increase the font to the next size in the drop down list.

Ctrl + Shift + < will decrease the font to the previous size in the drop down list.

This means hold down the Ctrl and Shift and then press the third key.

 Set Two

This set of key combinations will increase or decrease font size, one point at a time.

Ctrl + ] will increase font size by one point.

Ctrl + [ will decrease font size by one point.

This means hold down the Ctrl and then press the square bracket keys.

This is one of those things that can be used by carefully pressing the keys one increment at a time, otherwise if you keep your finger down on the square brackets it goes at the rate of knots!


Finding Commands in Office 2007

msoffice logoWondering where your favourite Word and Excel and 2003 commands are located in the new 2007 interface? Microsoft Office Online have developed a visual, interactive reference guide to help you quickly learn where things are. When you click the links below, the interactive guide will start. Once you’re there, rest the mouse pointer over a menu, for example the Word 2003 menu or button to learn its new location in Word 2007. To see an animation of the location of the command or button in 2007, just click it.

Excel 2003 to Excel 2007 Commands Guide

Word 2003 to Word 2007 Commands Guide